Location: Pineywoods Community Academy Business Office
Employment Type: Non-Exempt, Full-Time
Work Schedule: 204-day position
Minimum Annual Salary: $36,500 (negotiable based on experience and qualifications)
Paid employee health insurance
Strong organizational and communication skills Attention to detail and confidentiality Experience in purchasing, HR, or business office operations preferred
Applications accepted until filled.
of the Finance and HR department and provide clerical support to the CFO and HR Director. Provide support for daily human resource operations. Handle routine HR inquiries and
provide responsive and knowledgeable assistance to employees.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
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Knowledge of procedures for purchasing, invoicing, and managing school supplies and equipment
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Ability to work accurately and efficiently with numbers
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Ability to analyze and organize complex filing systems, including bid-related documentation
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Proficiency in keyboarding and file maintenance
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Ability to use software for spreadsheets, databases, and word processing
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Basic math skills
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Strong organizational skills
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Effective communication and interpersonal skills
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Ability to read, speak, and understand English
Experience:
5+ years experience in purchasing and human resources in a school district setting.
Purchasing
1. Process bids and purchase orders as directed and in accordance with established procedures.
2. Assist staff in preparing purchase orders, verifying available funds and authorizations before purchase, and maintaining accounts.
3. Assist with the preparation of bidding documents, including notice and instruction to bidders, specifications, and proposal forms.
4. Contact vendors to check on supply and equipment availability, invoices, purchase orders, contracts, and other issues as directed.
5. Detect and resolve problems with incorrect orders, invoices, and shipments.
Clerical
6. Prepare and maintain vendor database and bidder lists.
7. Prepare correspondence, forms, manuals, reports, purchase orders, and payment authorizations using personal computer.
8. Compile, maintain, and file all reports, and other documents as required.
HR Support
1. Handle routine HR inquiries to ensure a high level of service and responsive, knowledgeable support for employees and their supervisors. Explain HR policies and practices to employees as appropriate.
2. Maintain HR information database to ensure that employee information is accurate, current, and reliable.
3. Maintain position control system in an accurate and timely manner. Reconcile job descriptions with position control to ensure that there is a job description for every job. Follow up with supervisors to make certain that job descriptions are reviewed and updated on a regular basis.
4. Receive and process applications, including verifying completeness of files and notifying those not selected for employment.
5. Process new hire paperwork including criminal history information, references, and other application materials.
Reports and Correspondence
6. Prepare and distribute or post job vacancy announcements and advertisements.
7. Prepare, maintain, and distribute employee handbook as directed.
8. Prepare correspondence, forms, and reports according to district standards and requirements.
Other
1. Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
2. Greet visitors and assist employees and applicants to complete applications and required paperwork.
3. Assist with the preparation and distribution of employment contracts.
4. Maintain confidentiality.
5. Follow district safety protocols and emergency procedures.
Supervisory Responsibilities: None.Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: occasional districtwide travel; May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
